How It Works
KSeF is Complex.
We Make It Effortless.
From certificates to XML validation, from offline handling to error management — we turn a chaotic process into a secure, automated workflow.
The Process at a Glance
A simple visual overview of our workflow.
1. Easy Onboarding
Client enters NIP → we download token/cert automatically.
2. Automatic Processing
We validate, check, normalize and prepare every invoice.
3. Secure Delivery to KSeF
Auto-sync, UPO, retries, QR code — everything handled.
The Core Diagram
We Are the Smart Layer Between Partner and KSeF
Partner
Validation • Automation • Monitoring • Offline handling
KSeF
Without Faktury In Cloud
The chaos companies must manage on their own.
Certificates & Keys
Manual handling of cryptographic keys & certificates.
XML Creation
Companies must build valid XML schemas and upgrade them very frequently.
Error Handling
Offline/online modes, UPO, numeration, retries — all manual.
With Faktury In Cloud
A clean workflow hidden behind automation.
Accounts Receivable — Active Invoices
1. Digital Invoice Creation
Create invoices as usual, then send them via our eBK engine. We run semantic checks and validate NIP/VIES/GUS to avoid delays.
2. Security Authorization
The user authenticates with a secure token. After validation, invoices are submitted through our KSeF interaction layer.
3. KSeF Verification
KSeF checks correctness and returns possible errors. Through the portal, users can monitor statuses in real time.
4. Goodbye Paper
Users see all submission details: session ID, reference number, UPO, QR code, and can browse the entire invoice archive digitally.
Accounts Payable — Passive Invoices
1. Supplier Digital Invoices
eBK connects to KSeF via token, detects new supplier invoices, downloads them and delivers them to the ERP module for processing.
2. Pre-Acquisition Phase
Once invoices arrive, SAP (FB60/MIRO) begins the pre-registration check before accounting workflows proceed.
3. ERP Processing Automation
Invoices are posted automatically or semi-automatically. Users may block invoices manually, with superusers able to override.
4. You're Done!
Final validation completes the accounting registration. The invoice is then released into the ERP according to predefined rules.
Frequently Asked Questions
For online invoices, the issuance date is the moment you send it to KSeF.
For offline24 invoices, the issuance date is the date written in field P_1.
The issuance date stays February 1, the moment of submission to KSeF.
No. A KSeF invoice is considered received when the system assigns a KSeF number.
Due to IT audit recommendations and to give small/medium businesses more time to prepare.
Yes. In downtime periods, invoices can be issued using offline24 mode and must be uploaded the next working day.
Offline24 invoices require two QR codes to ensure verifiability before and after KSeF upload.